WHO ARE WE?
Established in 1991, Danila Dilba Health Services (DDHS) is a not-for-profit, Aboriginal community-controlled organisation that is committed to providing culturally appropriate, comprehensive primary health care services and community development within the Biluru (Aboriginal) community of the Yilli Rreung (Greater Darwin) region in the Northern Territory.
We are focused on acute care, immunisation, chronic disease management, women’s health, men’s health, child and maternal health and sexual health.
We also provide a range of community programs in areas including health promotion, mental health, social and emotional wellbeing, and alcohol, tobacco, and other drugs.
ABOUT THE ROLE
The Administration Officer – Health Promotion & Program Integration provides administrative and operational support to the Executive Manager - Health Promotion & Program Integration and other program team managers across Health Promotion, Chronic Disease and Aged Care. The role ensures effective delivery of programs and integrated services across DDHS by providing high level administration support and assistance within scope for events/group sessions.
WHAT YOU WILL DO
PRIMARY RESPONSIBILITIES
- Provide high level administrative support to EM-HPPI and Senior Managers of HPPI as required.
- Assist in development, drafting and review of policies and procedures relevant to HPPI
- Responsible for maintaining and managing whole of service emails relevant to HPPI and
- ensuring all emails are actioned in a timely manner.
- Develop and maintain external stakeholder communications to ensure effective processes for client care and service integration projects.
- Support and coach other HPPI administration officers and act as backup when required.
- Provide secretariat support for key organisational meetings and regular team/area meetings.
- Coordinate meetings within clinical services
- Arrange meetings, assist with the development of agendas and take minutes of the meetings.
SELECTION CRITERIA
Essential
- Demonstrated experience in working effectively in an administrative role requiring confidentiality, initiative, integrity, and sound judgement.
- High level of administrative and organisational skills including the ability to managing conflicting
- and changing priorities.
- Experience in administrative document and records management and multi-calendar
- management.
- Experience and desire to improve workflows and process.
- The ability to communicate effectively with people and stakeholders across a range of cultures
- and professions.
- Highly developed interpersonal skills including written and verbal communication skills with an
- ability to handle sensitive matters and maintain confidentiality.
- Demonstrated high level computer skills, including experience using the Microsoft Suite of
- programs, as well as the ability to use clinical practice software.
Desirable
- Qualification or working towards qualification in Health Administration or other relevant qualification.
- Demonstrated experience and competency in working with Communicare.
- Experience in working in an Aboriginal Community Controlled Health Service or similar complex environment such as service industry or public administration.
- CONTACT AND APPLICATION INFORMATION
-
For further information please contact - Sharni Cardona| Executive Manager - Health Promotion & Program Integration | (08) 8942 5400
- IN RETURN WE OFFER
-
- 6 weeks annual leave
- 5 days paid leave during end-of-year shut down (additional to annual leave)
- Salary packaging up to $15,990 per annum, plus additional packaging options.
- Career development and training opportunities
- POSITION DESCRIPTION
-
Select “Apply now” and you will be directed to the full position description.
- COMMITTED TO PROTECTING CHILDREN
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Danila Dilba Health Service is committed to protecting the rights of children in all areas where we work. Applicants are advised we will conduct police checks and other screening procedures to ensure we maintain and promote a safe environment for children.
EMPLOYMENT IS SUBJECT TO
- Willing to undergo a Police Check.
- Ability and willingness to obtain a Working with Children Clearance (Ochre Card).
- Current driver’s licence.
- Current CPR certificate or the preparedness to gain one within 6 months of commencement.
- Fully vaccinated against COVID-19 or an exemption as listed on the Australian Immunisation Register (AIR) be submitted.
- Full rights to work in Australia.